ASSOCIATION REQUIREMENTS
All owners, trainers and riders in American Saddlebred and Paso Fino classes
must have a current United States Equestrian Federation (USEF) card. Please
refer to the information below for specific breeds. Social Security or Federal
Tax ID number is required for payee. Back numbers will not be issued until all
paper work is complete.

AMERICAN SADDLEBRED PARTICIPANTS
All owners, trainers and riders in American Saddlebred classes must present
copies of the following to the horse show secretary before numbers will be
issued:
• a current United States Equestrian Federation (USEF) card
• owners, trainers and riders: current membership in the American
Saddlebred Horse Association (ASHA)
• horse registration papers showing proof of ownership
• current coggins

PASO FINO PARTICIPANTS
All owners, trainers and riders in Paso Fino classes must present copies of the
following to the horse show secretary before numbers will be issued:
• a current United States Equestrian Federation (USEF) card
• horse registration papers showing proof of ownership
• current membership in the Paso Fino Horse Association (PFHA) with
amateur status if applicable
• current coggins

RACKING HORSE PARTICIPANTS
All owners, trainers and riders in Racking Horse classes must present copies of
the following to the horse show secretary before numbers will be issued:
• a membership and/or show card issued by the Racking Horse
Breeders’ Association of American (RHBAA)
• horse registration papers
• current coggins
* Speed Racking Horse participants will only need a current coggins to enter.

WALKING HORSE PARTICIPANTS
All owners, trainers and riders in Walking Horse classes must present copies of
the following to the horse show secretary before numbers will be issued:
• amateur and youth riders must have a current Amateur Card issued by
the Walking Horse Owners’ Association of American (WHOA)
• professional trainers must have a current membership in the Walking
Horse Owners’ Association of American (WHOA)
• horse registration papers from the Tennessee Walking Horse Breeders’
and Exhibitiors Association (exception: All Day Pleasure entries are not
required to have registration papers)
• current coggins

GYPSY VANNER PARTICIPANTS
All owners, trainers and riders in Gypsy Vanner classes must present copies of
the following to the horse show secretary before numbers will be issued:
• current coggins
• In order for point to count for GVHS awards, the rider must be a
member of GVHS and the horse must have registration papers with
GVHS.

ATTENTION DEVICES GR839.4(i)Included under Cruelty and Abuse
Use of any explosive (e.g., fire crackers, torpedoes, fire extinguishers except in
case of fire, etc.) or laser beam devices anywhere on the competition grounds,
except in an exhibition or if required in class specifications. SB103.9 Attention
getting devices &/or other noisemakers (including but not limited to tape
measures, blow horns, bamboo poles, explosives, fire extinguishers, baby
powder, whips longer than 6′, etc.) are not allowed in and around the make up
and competition rings during scheduled competition sessions. All such items
will be confiscated and offenders will be reported to the USEF. (See also
GR839.4i)

BARN CALLS
Entries must be prepared and report to the makeup area at least 10 minutes
prior to the class in which they are entered. Germantown Charity Horse Show
will make every effort to announce the progress of the preceding class over
speakers to the stable area. Barn calls are a courtesy of the show. It is the
responsibility of the exhibitor to present your horse prior to the gate closing.

CHAMPIONSHIPS
To be eligible for Championships, horse must have shown in another class in
that section.

CLASSES
The Management reserves the right to limit entries, alter courses; prohibit or
disqualify exhibitors; change, cancel, limit or combine classes at its discretion to
compensate for excessive or inadequate entries or due to acts of nature,
without claim for damages.

COGGINS TESTS & HEALTH CERTIFICATES
A Current negative Coggins Test certificate dated within one year must be
included with entry as well as current veterinarian practice health papers
noting Equine Influenza Virus and Equine Herpes Virus vaccination within 6
months of the competition. If your animal’s vaccinations were not
administered by a veterinarian, you must, if asked be able to provide to
secretaries, a receipt for purchase of vaccines, signed by the owner or agent
with control of the animal; name, serial #, expiration date and date of
administration.

DOGS
Germantown has a strict “Leash Law”, and unleashed dogs are subject to
impoundment and their owners fined. Loose dogs that are a problem,
especially if caught in any arena will cost exhibitor $100.00.

FOOTING
All show and warm up rings are made of all-weather footing of sand and
limestone screenings. Arena dimensions as follows: Main Arena – 130’ x 250’,
North Arena – 112’ x 215’, South Arena – 120’ x 224’.

ENTRIES
Pre-entries close Friday, May 11, 2018. Mail entries to GCHS, ℅ Lori Nelson,
956 Hill Rd., Paris, KY 40361; (do not send signature required) or email to
loriluvshorses@yahoo.com. PLEASE DO NOT FAX ENTRIES! Every Exhibitor,
rider, driver, handler and trainer or his/her agent(s) must sign an entry blank. In
the case of a rider, driver or handler under the age of 18, his/her parents or
guardian must sign an entry blank on the minor’s behalf. ALL CLASSES THAT
ARE ENTERED BEFORE 1:00 p.m. ON THE DAY THEY ARE SCHEDULED RECEIVE A
DISCOUNT OF $10.00 PER CLASS (exception – entries for morning classes
should be made by 8pm on the night before). Stall fees must accompany entry
to insure reservation. Make checks payable to Germantown Charity Horse
Show, Inc. There will be a $50.00 returned check fee.
All Adds & Scratches must be made in the horse show office before the class
starts. Anyone competing in a class in which they were not entered will be
charged double entry fees.

EXHIBITOR PASSES
No more than 1 parking and 2 exhibitor passes provided per entered horse or
pony. Additional passes will be available in the horse show office at a cost of $5
per exhibitor pass and $10 per parking pass.

GROUNDS FEE
A one-time grounds Fee of $15.00 per day or $50.00 for the week of the show
will be charged for each horse brought on the show grounds and not paying a
stall fee.

HORSE SHOW OFFICE
The Horse Show Office will be open by 10:00 a.m. the day prior to the start of
the show for processing entries. The office will remain open ½ hour after the
last class each day. Numbers will not be issued without an open check or credit
card on file. There will be a 5% “non-swipe” credit card fee for accounts closed
without a card present.

MEASUREMENT
Horses and ponies without a current valid measurement card issued by USEF
will be measured by the horse show steward. Check with the horse show
secretaries for a measurement schedule.

MOTORIZED VEHICLE STATEMENT
Minors who do not have a valid driver’s license which allows them to operate a
motorized vehicle in the state in which they reside will not be permitted to
operate a motorized vehicle of any kind, including, but not limited to, golf carts,
motorcycles, scooters, or farm utility vehicles, on the competition grounds of
licensed competitions. Minors who have a valid temporary license may operate
the above described motorized vehicles as long as they are accompanied by an
adult with a valid driver’s license. The parent(s), legal guardian(s), or individual
who signs the entry blank as a parent or guardian of a minor operating a
motorized vehicle in violation of this rule are solely responsible for any
damages, claims, losses or actions resulting from that operation. Violations of
this rule will be cause for sanctions against the parent(s), guardian(s) and/or
trainer(s) who are responsible for the child committing the offense. Penalties
may include exclusion of the child, parent(s), guardian(s), and/or trainer(s)
from the competition grounds for the remainder of the competition and
charges being filed against any of the above individuals in accordance with
Chapter 6. Wheelchairs and other mobility assistance devices for individuals
with disabilities are exempt from this rule.

NON-SHOWING HORSE FEE
In addition to the stall fee, a non-showing fee of $135 will be charged for each
horse, pony, mule, etc. stabled on the grounds and not in a competition in a
complete division. Non-showing horses must be on a signed entry blank on file
with the horse show secretaries.

OFFICIAL PHOTOGRAPHER
Only the official photographer(s) contracted by the GCHS are allowed to take
and sell photos during and after the show. Photography and/or Video recording
is allowed only in areas where the view of spectators is not obstructed. Only
official photographers are allowed to take photos in the show ring. In addition,
no images should be shot over the rail for publishing purposes depicting a
horses’ motion unless by the official photographer. Camera lenses over 3
inches in length are considered professional and are not allowed except by an
official GCHS photographer. Flash photography is strictly prohibited and
violates USEF safety rules.

OFFICIALS
The show committee reserves the right to substitute a show official in the
event of failure of an advertised show official to attend this show or perform
his duties.

OPPORTUNITY CLASSES
Horses and Riders/Drivers/Handlers entered in Opportunity Classes may cross
enter into the rated/recognized classes at this competition and will be subject
to USEF Membership Rules and Fees.

PROPER ATTIRE
It is the tradition of the show ring that riders and drivers and handlers be
correctly attired for all classes and that horses be properly presented. All riders
in Hunter, Jumper and Hunter Seat Equitation sections must wear properly
fitting, “approved” protective headgear while riding in the designated schooling
and exercising areas, the show ring, and while mounted anywhere on the
competition grounds. Harness must be secured and properly fitted. Any rider
violating this rule at any time must immediately be prohibited from further
riding until his headgear is properly in place. Formal attire is required in the
Grand Prix. Proper attire will be required in all Classics.

REFUND POLICY
Pre-paid entry fees will be refunded only upon presentation of a vet certificate
before June 9th. After an entry is accepted, stall fees will be charged even if a
horse is scratched. There will be a scratch fee equal to the office fee for any
entry withdrawn/scratched after the entry has been accepted.

RESPONSIBILITY
Neither the Germantown Charity Horse Show Inc., the manager, his employees
or any other employee of the show will be responsible for any article of any
kind or nature that may be lost, destroyed or stolen, nor liable for any injury
sustained to horse, exhibitors, spectators or employees of exhibitors. The
foregoing shall be included as a condition of entry.

RV PARKING
RV Parking is available at a rate of $250.00 for the entire show or any portion of
the show. Space is limited. RV spots must be reserved by emailing Mark Farrar
at GCHSmanager@gmail.com. RV Registration cards must be picked up in show
office and displayed in a location visible from outside the trailer. Please do not
show up with your camper if you do not have a reservation!

WARNING
Under Tennessee Law, an equine professional is not liable for an injury to or
the death of a participant in equine activities resulting from the inherent risks
of equine activities, pursuant to Tennessee Code Annotated, title 44, chapter
20. 44-20-103. Limitation on liability for injury or death of participant Except as
provided in §44-20-104, an equine activity sponsor, an equine professional, or
any other person, which shall include a corporation or partnership, shall not be
liable for an injury to or the death of a participant resulting from the inherent
risks of equine activities. Except as provided in §44-20-104, no participant or
participant’s representative shall make any claim against, maintain an action
against, or recover from an equine activity sponsor, an equine professional, or
any other person for injury, loss, damage, or death of the participant resulting
from any of the inherent risks of equine activities.

The Germantown Charity Horse Show Association volunteers, officers and
management assume no liability for any errors that might appear in this
publication or on the website. Great care has been taken to provide accuracy
in this document and compliance to USEF rules and regulations

STABLING
Permanent stabling of 262 stalls and additional tents are on the show grounds
at a cost of $140 per stall, if reserved by May 11, 2018. All stalls are approx.
10×10 w/doors. All stall fees must be paid before stall will be reserved. Bagged
shavings will be available through the show office and may be charged to your
account. Stabling is available on a first-come, first-served basis. EMAIL Mark
Farrar at GCHSmanager@gmail.com for all stall reservations. Management
reserves the right to close entries. Additional stalls are also available during the
show at the Shelby Show Place Arena.

STALL RESERVATIONS
Due to limited space available, stall reservations must be
EMAILED to MARK FARRAR at: GCHSmanager@gmail.com
by Friday, May 11, 2018.
Stabling will be available from 12:00 noon on Sunday, June 3, 2018
until 12:00 noon on Sunday, June 10, 2018.

STRIPPING
No class will be required to strip.

TIME OUTS
Only one (1) 5-minute time out may be requested per exhibitor per class. In
case of casting a shoe or breakage of equipment in the paddock, the gate may
be held no more than 3 minutes. There will be no delay after the first horse
enters the ring, at which time the gate will be held for 2 minutes.

TROPHIES, RIBBONS AND PRIZE MONEY
A trophy and ribbons 1st – 8th will be awarded in classes unless otherwise
specified. Prize money will not be credited to exhibitor’s account without a
current Social Security #. Refunds, if owed will be mailed promptly.