Entries close May 15, 2022. PLEASE DO NOT FAX ENTRIES! Every Exhibitor, rider, driver, handler and trainer or his/her agent(s) must sign an entry blank. In the case of a rider, driver or handler under the age of 18, a parents or guardian must sign an entry blank on the minor’s behalf. Post entries will be accepted with an additional fee of $50.00. Stall fees must accompany entry to insure reservation. Each entry will pay the USEF fee of $23.00 (Drugs/Medications fee $15.00/USEF Federation fee $8.00), $7.00 USHJA Fee & $30 schooling fee. A $50 NSF check fee will apply. Checks payable to Germantown Charity Horse Show, Inc.
REFUND POLICY: After an entry is accepted, stall fees will be charged even if a horse is scratched. There will be a scratch fee equal to the office fee for any entry withdrawn/scratched after the entry has been accepted.
There will be a $50 close out fee for all those entries not closed out by trainer or exhibitor.
3.5% credit card fee will apply to all card charges.
Scheduling difficulties at this show demand that you enter early
and not attempt to add at the in-gate.
USEF/USHJA CREDENTIALS AND MEASUREMENT CARDS
All participants must present to the show secretary current USEF and USHJA membership cards or copies thereof. Amateur certification for A/O and Adult Am. Classes, as well as measurement cards for Junior Hunters and Pony Hunters must be presented to the horse show secretary before numbers will be issued.
All horses competing in Federation non-breed restricted licensed competitions with hunter, hunter breeding, jumper and hunter seat equitation classes (exception: costume entries and leadline entries) must be properly registered with USHJA. Forms available with the horse show secretaries. Animals without a current valid measurement card issued by USEF must be measured by the show steward.
NON-SHOWING HORSE FEE
A non-showing fee of $135.00 will be charged for each horse, pony, mule, etc. stabled on the grounds and not in competition in a complete division. Non-showing horses must be listed on a completed entry blank.
No more than 1 parking and 2 exhibitor passes provided per entered horse or pony. Additional passes will be available in the horse show office at a cost of $5.00 per exhibitor pass and $10 per parking pass.
COGGINS TESTS & HEALTH CERTIFICATES
A Current negative Coggins Test certificate dated within one year must be included with entry as well as current veterinarian practice health papers noting Equine Influenza Virus and Equine Herpes Virus vaccination within 6 months of the competition. If your animal’s vaccinations were not administered by a veterinarian, you must, if asked be able to provide to secretaries, a receipt for purchase of vaccines, signed by the owner or agent with control of the animal; name, serial #, expiration date and date of administration.
Permanent stabling of 260 stalls and additional tents are on the show grounds at a cost of $210.00 per stall. All stalls are approx. 10×10 w/doors. Stabling is available on a first-come, first-served basis. EMAIL Barney Mallace at: BMallace721@gmail.com for all stall reservations. Management reserves the right to close entries. Horses may not share stall fees. All stabled horses will be charged an entire stall fee regardless of sharing space. Additional stalls are also available during the show at the Shelby Show Place Arena.
Due to limited space available, stall reservations must be EMAILED to BARNEY MALLACE at: BMallace721@gmail.com by May 15, 2022
Stabling will be available from 12:00 noon on the Sunday prior to the show until 12:00 noon on the Sunday following the show.
HORSE SHOW OFFICE
The Horse Show Office will be open by 10:00 a.m. the day prior to the start of the show for processing entries. The office will open 1 hour prior to the start of the show each day. Numbers will not be issued without open check or credit card on file. 3.5% credit card fee for accounts closed with any credit card type.
RV Parking is available at a rate of $260.00 for the entire show or any portion of the show. Space is limited. RV spots must be reserved BY EMAIL WITH BARNEY MALLACE at: BMallace721@gmail.com. RV Registration card must be picked up in show office and displayed in a location visible from outside the trailer. Please do not show up with your camper if you do not have a reservation!
SCHOOLING, WARM-UP AND MEDIC
For the convenience of exhibitors schooling will be allowed throughout the day on Monday, beginning at 10:00 A.M. All horses will be required to pay a $30.00 schooling fee. Approved hard hats must be worn with chin-straps fastened. No poling or offset oxers will be allowed at any time. Medic fee of $20 for all entries.
The Management reserves the right to limit entries, alter courses; prohibit or disqualify exhibitors; change, cancel, limit or combine classes at its discretion to compensate for excessive or inadequate entries or due to acts of nature, without claim for damages.
The show committee reserves the right to substitute a show official in the event of failure of an advertised show official to attend this show or perform his duties.
It is the tradition of the show ring that riders and drivers and handlers be correctly attired for all classes and that horses be properly presented. All riders in Hunter, Jumper and Hunter Seat Equitation sections must wear properly fitting, “approved” protective headgear while riding in the designated schooling and exercising areas, the show ring, and while mounted anywhere on the competition grounds. Harness must be secured and properly fitted. Any rider violating this rule at any time must immediately be prohibited from further riding until his headgear is properly in place. Formal attire is required in the Grand Prix. Proper attire will be required in all Classics.
All show and warm up rings are made of all-weather footing of sand and limestone screenings. Arena dimensions as follows: Main arena-130’x250’, North arena-112’x215’, South arena-120’x224’.
MOTORIZED VEHICLE STATEMENT
Minors who do not have a valid driver’s license which allows them to operate a motorized vehicle in the state in which they reside will not be permitted to operate a motorized vehicle of any kind, including, but not limited to, golf carts, motorcycles, scooters, or farm utility vehicles, on the competition grounds of licensed competitions. Minors who have a valid temporary license may operate the above described motorized vehicles as long as they are accompanied by an adult with a valid driver’s license. The parent/legal guardian or individual who signs the entry blank as a parent or guardian of a minor operating a motorized vehicle in violation of this rule are solely responsible for any damages, claims, losses or actions resulting from that operation. Violations of this rule will be cause for penalties against those responsible for the child committing the offense. Wheelchairs and other mobility assistance devices for individuals with disabilities are exempt from this rule. The unsafe use of personal electronic transport devices, as determined by the competition officials and management in their sole discretion, that do not require a driver’s license to operate, including but not limited to segways, hover boards, and single wheeled scooters is prohibited on competition grounds. Operating such devices in areas where people gather may be deemed “unsafe use” if there is a risk of harm to others. If the operator of the device is a minor, the parent/legal guardian or individual who signs the entry blank as a parent or guardian of a minor operating the device in violation of this rule is accountable and may be subject to penalties. Wheelchairs and other mobility assistance devices for individuals with disabilities are exempt from this rule.
HUNTER AND JUMPER CHAMPIONSHIPS
Hunter Championships & Jumper Championships will be awarded on the basis of points won in classes throughout the section. Trophy presentations will follow all classes in the main arena. Rated hunter sections will be appropriately combined – if necessary – according to USEF rules.
TROPHIES, RIBBONS AND PRIZE MONEY
A trophy and ribbons 1st – 8th will be awarded in classes unless otherwise specified. Prize money will not be credited to exhibitor’s account without a current Social Security #. Refunds, if owed will be mailed promptly.
In Hunter classes, a dotted line for your courtesy circle may be put into effect at Management’s discretion.
A rotating jumping order will be established and posted for all jumper classes. All horses must be ridden in the posted order. Riders and trainers who have conflicts due to multiple entries in a class must see the starter so that necessary adjustments can be made.
Germantown has a strict “Leash Law”, and unleashed dogs are subject to impoundment and their owners fined. Loose dogs that are a problem, especially if caught in any arena will cost exhibitor $100.00.
The Germantown Charity Horse Show Association volunteers, officers and management assume no liability for any errors that might appear in this publication. Great care has been taken to provide accuracy in this document and compliance to USEF rules and regulations.
Hunter Prize Money
Neither the Germantown Charity Horse Show Inc., the manager, his employees or any other employee of the show will be responsible for any article of any kind or nature that may be lost, destroyed or stolen, nor liable for any injury sustained to horse, exhibitors, spectators or employees of exhibitors. The foregoing shall be included as a condition of entry.
Under Tennessee Law, an equine professional is not liable for an injury to or the death of a participant in equine activities resulting from the inherent risks of equine activities, pursuant to Tennessee Code Annotated, title 44, chapter 20. 44-20-103. Limitation on liability for injury or death of participant Except as provided in §44-20-104, an equine activity sponsor, an equine professional, or any other person, which shall include a corporation or partnership, shall not be liable for an injury to or the death of a participant resulting from the inherent risks of equine activities. Except as provided in §44-20-104, no participant or participant’s representative shall make any claim against, maintain an action against, or recover from an equine activity sponsor, an equine professional, or any other person for injury, loss, damage, or death of the participant resulting from any of the inherent risks of equine activities.
USEF MEMBERSHIP STATEMENT
Life, senior active and junior active members shall be eligible to participate in all classes at Regular Competitions, Eventing Competitions at the Modified Level or above and Combined Driving Competitions at the Advanced Level, Dressage, Reining and Vaulting Competitions and Endurance Rides. A nonmember may participate as a handler, rider, driver, owner, lessee, agent, coach or trainer at Regular Competitions, Eventing Competitions, Dressage Competitions, Reining Competitions and Combined Driving Competitions upon payment of a $45 Show Pass fee. Participants in the following classes are exempted from the Requirements of this rule: 1) leadline; 2) exhibitions; 3) games and races; 4) classes for 4-H members; 5) walk trot (exception: Friesian performance FR222) and academy classes (academy classes are classes limited to horses used regularly in a lesson program); 6) USDF introductory level tests, pas de deux and quadrille classes; 7) NRHA Endorsed Reining Competitions. 8) Opportunity classes, 9) citizens of other nations who have proof, in English, of current membership in good standing of their own National Federation, 10) USEA beginner novice division; and 11) assistant handlers in Dressage Sport Horse Breeding classes.
FEDERATION ENTRY AGREEMENT
By entering a Federation-licensed Competition and signing this entry blank as the Owner, Lessee, Trainer, Manager, Agent, Coach, Driver, Rider, Handler, Vaulter or Longeur and on behalf of myself and my principals, representatives, employees and agents, I agree that I am subject to the Bylaws and Rules of The United States Equestrian Federation, Inc. (the “Federation”) and the local rules of Germantown Charity Horse Show (Competition). I agree to be bound by the Bylaws and Rules of the Federation and of the competition. I will accept as final the decision of the Hearing Committee on any question arising under the Rules, and agree to release and hold harmless the competition, the Federation, their officials, directors and employees for any action taken under the Rules. I represent that I am eligible to enter and/or participate under the Rules, and every horse I am entering is eligible as entered. I also agree that as a condition of and in consideration of acceptance of entry, the Federation and/or the Competition may use or assign photographs, videos, audios, cable – casts, broadcasts, internet, film, new media or other likenesses of me and my horse taken during the course of the competition for the promotion, coverage or benefit of the competition, sport, or the Federation. Those likenesses shall not be used to advertise a product and they may not be used in such a way as to jeopardize amateur status. I hereby expressly and irrevocably waive and release any rights in connection with such use, including any claim to compensation, invasion of privacy, right of publicity, or to misappropriation. The construction and application of Federation rules are governed by the laws of the State of New York, and any action instituted against the Federation must be filed in New York State. See GR908.4.