ASSOCIATION REQUIREMENTS

All owners, trainers and riders in American Saddlebred and Paso Fino classes must have a current United States Equestrian Federation (USEF) card. Please refer to the information below for specific breeds. Social Security or Federal Tax ID number is required for payee.  Back numbers will not be issued until all paper work is complete.

AMERICAN SADDLEBRED PARTICIPANTS

All owners, trainers and riders in American Saddlebred classes must present copies of the following to the horse show secretary before numbers will be issued:

  • a current United States Equestrian Federation (USEF) card
  • owners, trainers and riders: current membership in the American Saddlebred Horse Association (ASHA)
  • horse registration papers showing proof of ownership
  • current coggins

PASO FINO PARTICIPANTS

All owners, trainers and riders in Paso Fino classes must present copies of the following to the horse show secretary before numbers will be issued:

  • a current United States Equestrian Federation (USEF) card
  • horse registration papers showing proof of ownership
  • current membership in the Paso Fino Horse Association (PFHA) with amateur status if applicable
  • current coggins

RACKING HORSE PARTICIPANTS

All owners, trainers and riders in Racking Horse classes must present copies of the following to the horse show secretary before numbers will be issued:

  • a membership and/or show card issued by the Racking Horse Breeders’ Association of American (RHBAA)
  • horse registration papers
  • current coggins

* Speed Racking Horse participants will only need a current coggins to enter.

WALKING HORSE PARTICIPANTS

All owners, trainers and riders in Walking Horse classes must present copies of the following to the horse show secretary before numbers will be issued:

  • exhibitors must have an Amateur, Youth, or Professional membership in the Walking Horse Owners’ Association
  • horse registration papers from the Tennessee Walking Horse Breeders’ and Exhibitiors Association (exception: All Day Pleasure entries are not required to have registration papers)
  • current coggins

GYPSY VANNER PARTICIPANTS

All owners, trainers and riders in Gypsy Vanner classes must present copies of the following to the horse show secretary before numbers will be issued:

  • current coggins
  • In order for point to count for GVHS awards, the rider must be a member of GVHS and the horse must have registration papers with GVHS.

ATTENTION DEVICES GR839.4(i)Included under Cruelty and Abuse
Use of any explosive (e.g., fire crackers, torpedoes, fire extinguishers except in case of fire, etc.) or laser beam devices anywhere on the competition grounds, except in an exhibition or if required in class specifications.   SB103.9  Attention getting devices &/or other noisemakers (including but not limited to tape measures, blow horns, bamboo poles, explosives, fire extinguishers, baby powder, whips longer than 6′, etc.) are not allowed in and around the make up and competition rings during scheduled competition sessions. All such items will be confiscated and offenders will be reported to the USEF. (See also GR839.4i)

BARN CALLS
Entries must be prepared and report to the makeup area at least 10 minutes prior to the class in which they are entered.  Germantown Charity Horse Show will make every effort to announce the progress of the preceding class over speakers to the stable area.  Barn calls are a courtesy of the show.  It is the responsibility of the exhibitor to present your horse prior to the gate closing.

CHAMPIONSHIPS
To be eligible for Championships, horse must have shown in another class in that section unless otherwise noted.

CLASSES
The Management reserves the right to limit entries, alter courses; prohibit or disqualify exhibitors; change, cancel, limit or combine classes at its discretion to compensate for excessive or inadequate entries or due to acts of nature, without claim for damages.

COGGINS TESTS & HEALTH CERTIFICATES
A Current negative Coggins Test certificate dated within one year must be included with entry as well as current veterinarian practice health papers noting Equine Influenza Virus and Equine Herpes Virus vaccination within 6 months of the competition.  If your animal’s vaccinations were not administered by a veterinarian, you must, if asked be able to provide to secretaries, a receipt for purchase of vaccines, signed by the owner or agent with control of the animal; name, serial #, expiration date and date of administration.

DOGS
Germantown has a strict “Leash Law”, and unleashed dogs are subject to impoundment and their owners fined. Loose dogs that are a problem, especially if caught in any arena will cost exhibitor $100.00.

ENTRIES
Pre-entries close Friday, May 24, 2019. Post entries will be accepted in the horse show office until 5:00 PM each evening. Mail entries to GCHS, ℅ Mark Farrar, 220 Farrar Road, Shelbyville, TN 37160; (do not send signature required) or email to GCHSmanager@gmail.com.  PLEASE DO NOT FAX ENTRIES!   Every Exhibitor, rider, driver, handler and trainer or his/her agent(s) must sign an entry blank. In the case of a rider, driver or handler under the age of 18, his/her parents or guardian must sign an entry blank on the minor’s behalf.  ALL CLASSES THAT ARE ENTERED BEFORE 1:00 p.m. ON THE DAY THEY ARE SCHEDULED RECEIVE A DISCOUNT OF $10.00 PER CLASS (exception – entries for morning classes should be made by 8pm on the night before).  Stall fees must accompany entry to insure reservation. Make checks payable to Germantown Charity Horse Show, Inc.  There will be a $50.00 returned check fee.

For your convenience, daily entries may be called into the Horse Show Office (901) 754-0009 by 1:00 p.m. or made in person by 5 p.m. on the day your class shows.

All Adds & Scratches must be made in the horse show office before the class starts. Anyone competing in a class in which they were not entered will be charged double entry fees.

ENTRY TO SHOW RING

Prompt entry into the show ring is appreciated when your class is called. In classes where horses compete collectively, exhibitors will have two minutes to enter the ring after the first horse enters. Holds can be requested when the same horse or rider has back-to-back classes, but they should be requested before the start of the session.

EXHIBITOR PASSES
No more than 1 parking and 2 exhibitor passes provided per entered horse or pony. Additional passes will be available in the horse show office at a cost of $5 per exhibitor pass and $10 per parking pass.

FOOTING
All show and warm up rings are made of all-weather footing of sand and limestone screenings.  Arena dimensions as follows: Main Arena – 130’ x 250’, North Arena – 112’ x 215’, South Arena – 120’ x 224’.

GROUNDS FEE
A one-time grounds Fee of $15.00 per day or $50.00 for the week of the show will be charged for each horse brought on the show grounds and not paying a stall fee.

HORSE SHOW OFFICE
The Horse Show Office will be open by 10:00 a.m. the day prior to the start of the show for processing entries.  The office will remain open ½ hour after the last class each day.  Numbers will not be issued without an open check or credit card on file. There will be a 5% “non-swipe” credit card fee for accounts closed without a card present. There will be a $50 close-out fee for entries not closed out by a trainer or exhibitor.

MEASUREMENT
Horses and ponies without a current valid measurement card issued by USEF will be measured by the horse show steward.  Check with the horse show secretaries for a measurement schedule.

MOTORIZED VEHICLE STATEMENT
Minors who do not have a valid driver’s license which allows them to operate a motorized vehicle in the state in which they reside will not be permitted to operate a motorized vehicle of any kind, including, but not limited to, golf carts, motorcycles, scooters, or farm utility vehicles, on the competition grounds of licensed competitions. Minors who have a valid temporary license may operate the above described motorized vehicles as long as they are accompanied by an adult with a valid driver’s license. The parent(s), legal guardian(s), or individual who signs the entry blank as a parent or guardian of a minor operating a motorized vehicle in violation of this rule are solely responsible for any damages, claims, losses or actions resulting from that operation. Violations of this rule will be cause for sanctions against the parent(s), guardian(s) and/or trainer(s) who are responsible for the child committing the offense. Penalties may include exclusion of the child, parent(s), guardian(s), and/or trainer(s) from the competition grounds for the remainder of the competition and charges being filed against any of the above individuals in accordance with Chapter 6. Wheelchairs and other mobility assistance devices for individuals with disabilities are exempt from this rule.

NON-SHOWING HORSE FEE
In addition to the stall fee, a non-showing fee of $135 will be charged for each horse, pony, mule, etc. stabled on the grounds and not in a competition in a complete division. Non-showing horses must be on a signed entry blank on file with the horse show secretaries.

OFFICIAL PHOTOGRAPHER
Only the official photographer(s) contracted by the GCHS are allowed to take and sell photos during and after the show. Photography and/or Video recording is allowed only in areas where the view of spectators is not obstructed. Only official photographers are allowed to take photos in the show ring. In addition, no images should be shot over the rail for publishing purposes depicting a horses’ motion unless by the official photographer. Camera lenses over 3 inches in length are considered professional and are not allowed except by an official GCHS photographer. Flash photography is strictly prohibited.

OFFICIALS
The show committee reserves the right to substitute a show official in the event of failure of an advertised show official to attend this show or perform his duties.

OPPORTUNITY/EXHIBITION CLASSES
Horses and Riders/Drivers/Handlers entered in Opportunity and/or Exhibition Classes may cross enter into the rated/recognized classes at this competition and will be subject to USEF Membership Rules and Fees.

PROPER ATTIRE
It is the tradition of the show ring that riders and drivers and handlers be correctly attired for all classes and that horses be properly presented. Please be familiar with all rules regarding tack and attire. This includes trainers/attendants who may enter the ring to assist an entry.

REFUND POLICY
Pre-paid entry fees will be refunded only upon presentation of a vet certificate before June 8th. After an entry is accepted, stall fees will be charged even if a horse is scratched. There will be a scratch fee equal to the office fee for any entry withdrawn/scratched after the entry has been accepted.

RESPONSIBILITY
Neither the Germantown Charity Horse Show Inc., the manager, his employees or any other employee of the show will be responsible for any article of any kind or nature that may be lost, destroyed or stolen, nor liable for any injury sustained to horse, exhibitors, spectators or employees of exhibitors. The foregoing shall be included as a condition of entry.

RV PARKING
RV Parking is available at a rate of $250.00 for the entire show or any portion of the show.  Space is limited.  RV spots must be reserved by emailing Mark Farrar at GCHSmanager@gmail.com. RV Registration cards must be picked up in show office and displayed in a location visible from outside the trailer. Please do not show up with your camper if you do not have a reservation!

WARNING
Under Tennessee Law, an equine professional is not liable for an injury to or the death of a participant in equine activities resulting from the inherent risks of equine activities, pursuant to Tennessee Code Annotated, title 44, chapter 20. 44-20-103. Limitation on liability for injury or death of participant Except as provided in §44-20-104, an equine activity sponsor, an equine professional, or any other person, which shall include a corporation or partnership, shall not be liable for an injury to or the death of a participant resulting from the inherent risks of equine activities. Except as provided in §44-20-104, no participant or participant’s representative shall make any claim against, maintain an action against, or recover from an equine activity sponsor, an equine professional, or any other person for injury, loss, damage, or death of the participant resulting from any of the inherent risks of equine activities.
The Germantown Charity Horse Show Association volunteers, officers and management assume no liability for any errors that might appear in this publication. Great care has been taken to provide accuracy in this document and compliance to USEF rules and regulations

STABLING
Permanent stabling of 262 stalls and additional tents are on the show grounds at a cost of $140 per stall, if reserved by May 10, 2019. After May 10 all stalls are $200 per stall. All stalls are approx. 10×10 w/doors. All stall fees must be paid before stall will be reserved. Bagged shavings will be available through the show office and may be charged to your account. Stabling is available on a first-come, first-served basis. EMAIL Mark Farrar at GCHSmanager@gmail.com for all stall reservations. Management reserves the right to close entries. Additional stalls are also available during the show at the Shelby Show Place Arena.

STALL RESERVATIONS
Due to limited space available, stall reservations must be EMAILED to MARK FARRAR at: GCHSmanager@gmail.com by Friday, May 10, 2019.

Stabling will be available from 12:00 noon on Sunday, June 2, 2019
until 12:00 noon on Sunday, June 9, 2019.

STRIPPING
No class will be required to strip.

TIME OUTS
Only one (1) 5-minute time out may be requested per exhibitor per class. In case of casting a shoe or breakage of equipment in the paddock, the gate may be held no more than 3 minutes. There will be no delay after the first horse enters the ring, at which time the gate will be held for 2 minutes.

TROPHIES, RIBBONS AND PRIZE MONEY
A trophy and ribbons 1st – 8th will be awarded in classes unless otherwise specified. Prize money will not be credited to exhibitor’s account without a current Social Security #.  Refunds, if owed will be mailed promptly. Any prize money owed will be mailed within 30 days following the show.

Prize Money1st2nd3rd4th5th6th7th8thEntry Fee
$150**$55$45$35$15$40
$300$75$60$55$45$35$30RibbonRibbon$50
$450$115$90$80$65$55$45RibbonRibbon$65
$600$135$100$90$70$60$50$50$45$75
$1500**$650$450$300$100$165
$2000$440$340$285$240$200$175$160$160$175
$2000+$650$500$400$300$150$175
$3000$660$510$430$360$300$260$240$240$175
*ALL CLASSES THAT ARE ENTERED BEFORE 1:00 p.m. ON THE DAY THEY ARE SCHEDULED RECEIVE A DISCOUNT OF $10.00 PER CLASS. (Exception – Saturday morning classes should be entered by 8pm on Friday night)
** Paso Fino Classes
+ Gypsy Vanner Liberty Championship